• Transportation Management Assistant-Everett

    Job ID
    2018-5512
    Job Location
    US-WA-Everett
    Working Hours
    Primary Shift is Monday-Friday noon to 8:30 pm. Must be willing to work other shifts when filling in for Associates,.
  • Overview

    This position will support our Transportation team in the daily delivery process to include scheduling, driver support, communication with sales department on delivery issues, technology support that includes on board computers, delivery scanning, time keeping as well as regulatory compliance. 

     

     The primary shift is Monday-Friday noon to 8:30 pm. Must be willing to work other shifts when filling in for Associates.

    Responsibilities

    • Maintain transportation payroll records in Kronos
    • Maintain and prepare reporting of DOT compliance
      • Driver Qualification files,
      • DVIR's,
      • Driver HOS logs
      • Daily Trip Reports
      • HAZMAT documentation
    • Maintain driver fuel card assignments
    • Maintain route keys and alarm codes for deliveries
    • Assist in daily dispatching of routes and check in of routes
    • Assist in data entry for the driver's trip report
    • Maintain lodging assignments and availability for driver layovers
    • Assist in equipment repair reporting and logging process
    • Maintain yearly vacation process/schedule for transportation associates
    • Maintain holiday process/scheduling for transportation associates
    • Maintain bid personnel database
    • Investigate and communicate to customer issues pertaining to transportation
    • Communicates and assist with the driver's schedule and route coverage
    • Assist in the trouble shooting of delivery handheld units, delivery star printers, and fleet center OBC's
    • Work with purchasing and delivery drivers on back-hauls and pickups.
    • Coordinates unloading of all back-hauls on FSA trucks.
    • Maintaining equipment files (licensing and insurance forms)
    • Managing and scheduling of driver random drug screens.
    • Maintaining route key sheets and delivery instruction sheets.
    • Checking in of driver’s paperwork, scanners, printers and store keys.
    • Support driver associates
      • Daily communications with drivers on route questions or concerns.
      • Daily communications with internal and external customers on Transportation issues.
      • Daily research and follow up with customer service and drivers on invoicing credits and return issues.
    • Tracking and submitting of overnight driver expense reimbursements.
    • Various filing duties and slotting of drivers paperwork in driver’s mail slots.
    • Utilize Roadnet Scheduling System to schedule customers minimizing mileage and distribution costs.
    • Other duties as assigned

    Qualifications

     

    • High School Diploma or equivalent
    • One to two years of office or transportation experience
    • Proficient in Microsoft Word, Excel, Access, Power Point and Outlook
    • Strong Communication skills, excellent interpersonal skills, able to handle different situations, personalities and able to manage deadlines, able to work well with other departments
    • Flexible scheduling
    • Ability to pass background investigation and drug test

     

     

    Equal Employment Opportunity Employer M/F/Vets/Disabled.

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